Introduction

This privacy notice tells you how we collect and process your personal data when you use our site, amirjaan.com

Amir Jaan Yoga is the data controller (referred to as “we”, “us” or “our” in this privacy notice). So we’re responsible for any personal data you share with us.

By giving us your data, you warrant to us that you are over 13 years of age.

It’s very important that the information we hold about you is accurate and up to date.

Please let us know if at any time your personal information changes by emailing us at info@amirjaan.com

This privacy notice was last updated on 17 September 2020.

Contact Details

Full name of legal entity: Amir Jaan Yoga Ltd.

Email address: info@amirjaan.com

Postal address: De Oeverlanden 211, 1441 RE Purmerend, Netherlands

Phone: +44 7521064596

What data do we collect about you, for what purpose, and on what grounds do we process it?

Personal data is any info that’s capable of identifying an individual. It doesn’t include anonymised data.

We may process the following categories of personal data about you:

Communication Data

This is any communication that you send to us — whether it’s through:

  • A contact form on our website;

  • Email;

  • Social media messaging;

  • Social media posting and commenting;

We save and process that data in order to communicate with you and for record keeping. For example, when you contact us via a form on this website, a copy of your message is saved in our email hosting systems.

While we hope this never happens, we’ll also use such data to establish, pursue or defend legal claims.

It’s in our legitimate interest to process it so we can reply to you, keep the necessary records and deal with legal situations as they occur.

Customer Data

When you buy goods and/or services from us, we process info such as your:

  • Name;

  • Billing & delivery addresses;

  • Email address;

  • Phone number; and

  • Purchase details.

This is to supply the services you’ve bought, and to keep records of such transactions. We need to process it so we can perform a contract between you and us — and/or take steps to enter into such a contract (at your request).

Payments you make in our online shop are encrypted and processed by Mollie B.V.??, a state-of-the-art payment processing service based in the Netherlands.

User Data

That’s info about how you use our website and any online services. We process that data to:

  • run our website;

  • make our website secure;

  • maintain back-ups of our website and databases; and

  • enable publication and administration of our website, other online services and business.

It’s in our legitimate interest to process it so we can properly administer our website and our business.

Technical Data

This is data that is in relevant to your online service such as:

  • Your language settings;

  • Page views and navigation paths;

  • Details about the number of times you use our website

We process that data to:

  • analyse your use of our website and other online services;

  • administer and protect our business and website

  • show you our website in the right language; and

  • understand the effectiveness of our marketing.

The source of this data is from the built-in Squarespace statistics tracking system.

It’s in our legitimate interest to process it so we can properly administer our website and our business, grow Amir Jaan Yoga and develop our marketing strategy.

Marketing Data

This includes your preferences in receiving marketing from us, as well as your communication preferences.

Privacy and Our Email Newsletter

We use Mailchimp to manage our email marketing subscriber list and to send emails to our subscribers, it processes your data using industry standard technologies to help us monitor and improve our newsletter.

Like most newsletter providers, Mailchimp attempts to track the success of our email marketing by providing statistics about open and click through rates. This means that your opening, reading and clicking behaviour is tracked when we send you emails.

Mailchimp’s privacy policy is available at https://mailchimp.com/legal/privacy/

You can unsubscribe from our newsletter by clicking on the unsubscribe link provided at the end of each newsletter.

Why Do We Collect Marketing Data?

We process this data to:

  • let you take part in our promotions such as competitions, prize draws and free giveaways;

  • make sure that if and when we advertise, it resonates with you and doesn’t put you off; and

  • measure or understand the effectiveness of our marketing.

It’s in our legitimate interest to process this marketing data so we can study how customers use our products and services, develop our offer, grow our business and decide our marketing strategy.

We may use customer data, user data, technical data and marketing data to show you relevant website content and to understand the effectiveness of the content we serve you. It’s in our legitimate interest to process it in this way so we can grow our business.

We may also use such data to send other marketing communications to you. Our lawful ground for this processing is either consent or legitimate interests (namely, to grow our business).

In some cases, we may be legally required to collect your personal data, or it may be necessary under the terms of our contract. In such situations, if you don’t give us that data when we ask for it, we may not be able to perform the contract (for example, to deliver goods or services to you). We may therefore have to cancel a product or service you have ordered. If we do, we’ll let you know at the time.

We’ll only use your personal data for the purpose we collected it for, or for a reasonably compatible purpose if necessary. For more information about this, please email info@amirjaan.com In case we need to use your details for an unrelated new purpose, we’ll let you know and explain the legal grounds for processing.

We may process your personal data without your knowledge or consent where this is required or permitted by law.

Sensitive Data

We don’t collect any sensitive data about you. Neither do we collect any information about criminal convictions and offences.

(Sensitive data refers to data that includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data.)

How We Collect Your Personal Data?

We collect data about you when you give it directly to us (for example by filling in forms on our site or by sending us emails). We may also automatically collect certain data from you as you use our website, by using cookies and similar technologies.

We may get data from third parties such as:

  • Analytics providers such as Wix based outside the EU;

  • Advertising networks such as Facebook based outside the EU;

  • Search information providers such as Google based outside the EU;

  • Providers of technical, payment and delivery services such as Wix payment or Stripe;

Marketing Communications

When we send you marketing communications, it’s either because you’ve given us your consent, or because it’s in our legitimate interest so we can grow our business. We don’t share your personal data with any third party for their own marketing purposes — unless we have your express consent.

You can ask us to stop sending you marketing messages at any time by following the opt-out links on any marketing message sent to you, or by emailing us at info@amirjaan.com If you opt out of getting marketing communications, we’ll still process any personal data you gave us as a result of other transactions (such as purchases, email conversations, etc.). We’ll also still send you emails to confirm any meetings you’ve booked with us, send you proposals you’ve asked for, exchange ideas about the copy we’re writing for you, invoice you as part of our contract, etc.

Sharing Your Personal Data

We may have to share your personal data with the following parties:

  • IT and system administration service providers;

  • Service providers such as Virtual Assistants (VAs) and Marketing consultants who help us with administrative and marketing tasks such as sending out email newsletters, transcribing recorded calls, invoicing, etc.;

  • Professional advisers including lawyers, bankers, accountants and insurers;

  • Government bodies that require us to report processing activities;

  • Third parties to whom we sell, transfer or merge parts of our business or our assets.

We require all third parties to whom we transfer your data to respect the security of your personal data and to treat it lawfully. We only allow such third parties to process your personal data for specified purposes and in line with our instructions.

Transferring Your Data Outside the EEA

Countries outside of the European Economic Area (EEA) don’t always offer the same levels of protection to your personal data, so European law has prohibited transfers of personal data outside of the EEA unless the transfer meets certain criteria.

Some of our third-party service providers are based outside the EEA or use service providers outside the EEA. So, we need to transfer your data outside the EEA to use their services and allow them to process it.

Whenever we transfer your personal data out of the EEA, we do our best to ensure a similar degree of security of data. This means that at least one of the following safeguards must be in place:

  • We’ll only transfer your personal data to countries that the European Commission have approved as giving an adequate level of protection for personal data; or

  • We use specific contracts, codes of conduct or certification mechanisms approved by the European Commission which give personal data the same protection it has in Europe; or

  • We use US-based providers that are part of EU-US Privacy Shield, as they have equivalent safeguards in place.

If none of the above safeguards is available, we will ask your explicit consent to the specific transfer. You’ll have the right to say no and to change your mind any time.

Data Security

We’ve put security measures in place to prevent your personal data from being accidentally lost, used, altered, disclosed, or accessed without authorisation.

In addition, we allow only those employees and partners access to your personal data who have a business need to know it. They’ll only process your personal data on our instructions and they must keep it confidential.

We have procedures in place to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach if we are legally required to.

Keeping Your Data

We’ll only keep your personal data for as long as we need it for the purposes we collected it — including legal, accounting, or reporting needs. When deciding how long we should keep it, we look at:

  • Its amount, nature and sensitivity;

  • Potential risk of harm from unauthorised use or disclosure;

  • The processing purposes (if these can be achieved by other means); and

  • Legal requirements.

For tax purposes, the law requires us to keep basic information about our customers (including contact, identity, financial and transaction data) for at least seven years after they stop being customers.

In some circumstances, we may anonymise your personal data for research or statistical purposes — in which case we may use that information indefinitely without further notice to you.

Your Legal Rights

The data protection laws give you certain rights in relation to your personal data. You have the right to request:

  • Access;

  • Correction;

  • Erasure;

  • Restriction; and

  • Transfer of your data.

You also have the right to:

  • Object to processing;

  • Port your data; and

  • Withdraw consent (where the lawful ground of processing is consent).

You can learn more about your rights here: in British English: ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights

To exercise any of the rights set out above, please email us at info@amirjaan.com

We won’t ask you to pay a fee to access your personal data (or to exercise any of the other rights).

However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. In those circumstances, we may refuse to comply with your request.

We may need to request specific information from you to help us confirm it’s you and make sure you have the right to access the personal data (or to exercise any of your other rights). This is a security measure so we don’t share that personal data to anyone who has no right to get it. We may also contact you to ask you for more information about your request to speed up our response.

We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In that case, we’ll let you know.

If you aren’t happy with any aspect of how we collect and use your data, you have the right to complain.

We’d love to be the first to know if you do have a complaint so that we can try to resolve it for you.

Third-Party Links

This website includes links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We don’t control those third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit — in particular when you visit our social media profiles.